This is one of the software modules, which together make up the Maxton Business System.
PURCHASE ORDER PROCESSING
Full-functioned Purchase Order Management system for all purchases of 'stock' and 'non-stock' items.
Stand-alone or fully integrated with Maxton Purchase Ledger and also optionally with the Maxton Stock Control and Maxton Job-costing modules.
Orders created in detail or in summary form on-screen using stock items, non-stock items or plain text lines. Includes automatic numbering, discounts, descriptions and settlement discount.
All order transactions may be viewed, modified, printed and or deleted up to the point when the goods are marked received. Stock Control and /or Job-costing is updated in real-time at this point (or by batch if required).
Additional lines or items can be added to the order at any time.
Orders may be emailed directly from the POP module from addresses stored in the Supplier files.
Orders may be searched for by supplier, date or by 'key-word search'.
Any outstanding or short-supplied items can be moved to a 'back-order' to await a further delivery. Any number of 'back orders' may be subsequently created.
When the purchase invoice is received and checked against the order and its delivery details, the system will then post an Invoice transaction directly on to the suppliers' account in the purchase ledger to await payment. The original order is then archived and removed from the list of current orders.
Order archive for all fulfilled or deleted orders. Any number of years including full order line-detail and account history. Searching facilities included.
Management reports for current orders including: outstanding orders report, nominal summary report, received goods not invoiced report, order transaction analysis and aged creditors report.
Archived/fulfilled Orders may be searched for by supplier, date or by 'key-word search'.
Management reports for archived/fulfilled orders including: report on all orders and back-orders derived from one original order, nominal summary report, deleted orders report and supplier order turnover.
Built-in self-audit and status report on file consistency. Automatic data-recovery in the event of hardware failure or power failure.
Options for Networking, Multi-company, Multi-currency and Multi-user.
Optional integration with Stock Control, Job-Costing, Subcontracts Ledger and General Ledger. Many other 'custom' links are available.
There are too many features and options to list here. Please contact us if any feature that you are interested in is not listed above.
System design philosophy.
We have always designed our software systems with the User in mind. This has resulted in a very simple and easily understood 'menu' approach where the operator can easily see what the choices and options are without having to remember a great deal. All the sophisticated systems and flexibility have been built-in in the background where the user is not aware and hence not overwhelmed by complexity. This allows the system to be good for 'first-time' users who don't want to be confused, yet it has many features and flexibility only found in the 'high-end' packages costing many times more.
The Maxton Purchase Order Processing system is designed as an 'open item' ledger including an archive for each year and various other history files. All orders and credit-orders and the resulting invoices and credits are entered straight into their respective day-books where they show immediately on the suppliers accounts etc. However, these new postings are held in a 'batch' where they can be modified or deleted at will. The 'batch' can cover any time period from one day to many months. This is especially helpful if a mistake is found in an entry, say a wrong date has been entered or an order was entered to the wrong supplier's account. The correction can be made by editing the existing entry.
Each year's deleted or fulfilled order-transaction history is held in a separate file. These files can be deleted to save space or can be stored indefinitely. When stored as part of the system, the archives allow a history of a supplier's account to be printed stretching back for years, even to the point when the system was set up. A second very useful result is that an order in any of the stored years can be called up (by supplier, order number or by key-word search) and printed or displayed showing all its 'drill-down' detail including order-quantity, supplied-quantity, product, vat and nominal codes as well as item pricing.
The Maxton Book-keeping modules are designed to work together in an integrated fashion to provide a complete management system. It is even possible to have both the 32-bit Windows version running on the same PC and or Network as the DOS versions since they share the same Microsoft Standard IEEE data-file format.
For most small and medium size businesses there are no practical limits or restrictions. The Maxton Purchase Order Processing module is not limited too, but works best where you have no more than 12,000 suppliers, each of which has no more than 5,000 transactions in any one year. Total transactions in any month are best kept below 10,000. The standard system allows up to 50 lines on one order.
The Software is designed to run on PCs and network workstations running any version of Windows from 98 through to XP, Vista, 7 and Linux. The file-server may be running Windows 'Peer to Peer network', Windows Server, Windows NT, Windows 2000, Linux or Novell networking software. The Dos version of the software will run on PCs and network workstations running Windows XP, Windows 95, Windows 98, Windows ME or Dos.
Pricing, support and availability.
Prices start at £150 for a single-user Maxton Purchase Order Processing module, through to approx. £500 for the multi-user, multi-company, multi-currency version running on a 5-user network. All prices are sterling and normally include 90 days unlimited software maintenance and telephone support. Standard, on-going support contracts are offered each year and are billed quarterly. Support prices start at £4 per month and are dependent on options, version and number of modules.
Leasing instead of buying the software is becoming more popular. The quarterly support contract will cover the leasing charge, telephone support, software maintenance and programme updates. Prices start at £5 per month for a single-user Maxton Purchase Order Processing module, through to approx.£40 for the multi-user, multi-company, multi-currency version running on a network.
Availability is normally immediate and installation is normally carried out by ourselves using the Internet or a modem-link and the PcAnywhere software to anywhere in the UK or Ireland. This link is very useful for on-going support and programme updates.
Click here to download a Purchase Order Processing 30-day Demo -instructions below (3 Mb -phone 028 9042 4366 for help)
Instructions to down-load this file. First click on the above link, then at 'Do you want to run or save this file' click on 'save'. Select 'Desktop' and then click 'save'. At 'Download complete', click on 'close'. Leave your web-browser and double-click on the new desktop icon. Your system will show a security warning 'Unknown Publisher' - this is normal - click on 'run' to start installation. Please phone us (028)90424366 if you need help.
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Download Purchase order processing for DOS (1.0Mb - this is not a working demo - phone us for more info.)
working for small and medium
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